1: INTERPRETATION & VARIATION
1.1 In the Terms & Conditions the following definitions apply:
“Company” means Be Rooted AB (“Yoga Roots Malmö)
“Member” means any person who has completed an online Registration Form at the Yoga Roots Malmö Website and indicated their acceptance of the web registration process or any person who has signed a paper Registration Form and which registration has been accepted by the Company.
“Party” means each the Member and the Company and together, the “Parties” means the Member and the Company
“Registration Form” means the application form signed or completed online at the Website by a Member including acceptance of the Terms & Conditions
“Studio” means the studios at Be Rooted AB, Nordenskiöldsgatan 14, 211 19 Malmö.
“Terms & Conditions” as defined here.
“Website” means www.yogarootsmalmo.com or affiliated websites.
1.2 The Terms & Conditions are incorporated into the Registration Form.
1.3 References in the Terms and Conditions to the singular will include the plural and vice versa and references to the masculine gender will include references to the feminine gender
1.4 The Company reserves the right to vary or revoke any of the Terms & Conditions from time to time which it may consider necessary or suitable for the regulation of the governance of the Studio & the conduct of Members. Any such changes will be published on the Websites and until revoked, are binding on Members.
2: MEMBERSHIP OF THE STUDIO
2.1 Subject to condition 2.2, where a person has completed an online Registration Form at the Website or any person who has signed a paper Registration Form, they shall become a Member of the Studio
2.2 Acceptance of a person as a Member is at the discretion of the Company.
2.3 The Company reserves the right to withdraw, suspend or refuse to renew the membership of the Studio of any Member whose conduct is, or may deemed to be in the Company’s reasonable opinion, injurious to the character of the Studio or amounts to a breach of the Terms & Conditions or where such expulsion is otherwise to be in the interests of the other Members of the Studio. Any Member so expelled shall forfeit all privileges to membership and shall not be entitled to any refund for any period during which his membership is suspended.
2.4 The Studio may run promotional introductory offers from time to time (directly or through an agent). These offers are exclusively for new students who are not already registered with the Studio and are not for repeat use.
3: STUDIO OPENING TIMES
3.1 Details of class times at the Studio may vary from time to time. Class times will be published by the Studio on our Website.
4: PAYMENT TERMS
4.1 Details of class prices, passes and monthly subscriptions are available on our Website or shall be such prices as determined by the Company from time to time.
4.2 Payments for classes, passes and monthly subscriptions are made non-refundable and non-transferable unless otherwise stated in the Terms & Conditions. See section 6 below.
4.3 Payments for Workshops, Private Classes (1:1), Private Group Classes, Retreats & other events not outlined below are non-refundable. They can be credited to the Member’s account if notice is given by the cancellation deadline specified for the event due to unforeseen circumstances (exceptions may be made for certain medical/personal circumstances at The Company’s discretion). Deposits are non-refundable. See section 6 below.
4.4 Private Company Events & Bookings – unless otherwise stated in a signed contract, the following terms of payment are for company bookings:
4.4.1 VAT – Prices are exclusive of VAT
4.4.2 Terms of payment – by invoice at agreement date, or start of contract period, whichever is sooner. Terms of payment is 30 days net, with payment in full. If payment is not made by due date, Be Rooted AB reserves the right to charge late interest on payment. Interest on late payment is 2% per month.
5: MONTHLY AUTOPAY
5.1 The provisions of this clause 5 shall only apply to Members that subscribe to unlimited classes by monthly Auto-Pay, direct debit, standing order or credit card (“Subscription”).
5.2 Any Member who purchases classes by Subscription will forfeit their membership if they fall behind in payment for more than 30 days. Such Member shall remain liable for any outstanding payments.
5.3 If any payment whatsoever under this Subscription remains outstanding beyond the due date the Company may add to the outstanding sum to be collected the reasonable and necessary costs incurred by the Company in employing a third party to collect the outstanding sum.
5.5 Subscription fees must be paid in accordance with the Terms and Conditions irrespective of whether or not the Member uses the Studio’s facilities.
5.6 Subscription fees may be increased at the Company’s discretion. Members shall be given no less than 10 working days’ written notice of any increase in their Subscription (unless otherwise agreed in their contract).
5.7 Any Member that purchases classes by Subscription cannot cancel their Subscription before the expiry of the initial term of the Subscription OR before the period of 6 months from the date of their initial payment pursuant to the Subscription (“the Minimum Subscription Period”).
5.8 The autopay payments will continue beyond the Minimum Subscription Period unless or until notice is given to terminate the Subscription by the Member. After the expiry of the Minimum Subscription Period a Member may cancel their Subscription by written request to the studio manager of the Company, giving a minimum of 1 month’s notice from the previous monthly payment i.e. 1 month’s notice payment.
5.9 If a Member does not pay their Subscription for the Minimum Subscription Period (or cancels their Subscription during the Minimum Subscription Period) then the Company is entitled to charge the Member for any outstanding Subscriptions in respect of the Minimum Subscription Period.
5.10 Members who do not wish to accept a change proposed by the Company to the Terms and Conditions or to pay an increase in any Subscription fees may cancel their Subscription by giving written notice to the Studio. The notice must be given before or within 28 days after the change to the Terms and Conditions or increase in subscription fees takes effect and must expire at the end of the relevant calendar month. The Member giving notice must continue to pay subscriptions at the rate current immediately prior to any proposed increase until the end of such notice period.
6: FACILITY BOOKINGS & CANCELLATIONS
6.1.1 Early Cancellations – If you cancel more than 6 hours before the start of class there is no fee applied.
6.1.2 Late Cancellations – If you cancel within 6 hours of the class start time, you will be charged the full fee. If you have a class pass, you will lose a class (clip pass), and for monthly/period card holders your card will be frozen for bookings for 14 days and can only book via email to Yoga Roots. With 3 late cancellations in a month you will be charged a fee of 250 SEK to reactivate your card.
6.1.2 For cancellations of a private class appointment (1:1) (not events, see 6.4 below) made at least 48 hours in advance, Be Rooted will provide a refund of 50% of the payment or advance deposit. Rescheduling for cancellation is made to the following week unless otherwise agreed. Private class appointments can be rescheduled no later than 30 days after the scheduled class time.
6.2 Workshop: Must be canceled at least 48 hours prior to workshop start for re-booking, after this time workshops/event can not be rebooked and are non-refundable.
6.3 Courses: Please cancel at least seven days prior to course start, after this time courses are non-refundable.
6.4 Event Cancellations – this includes company bookings and events, private parties and facility rentals. The following applies, unless otherwise agreed in a separate contract. If the client cancels the entire assignment, the billing is done depending on when the cancellation is communicated, as follows:
6.4.1 From three months to one month before the event, the client is charged a cancellation fee corresponding to 10% of the agreed price. Later than one month before the first assignment date, the client is charged a cancellation fee corresponding 50% of the agreed price.
6.4.2 Rescheduling – Either by cancellation of a single session event, or as part of a contract, must be communicated 48 hours in advance to reschedule the class. Rescheduling for cancellation is made to the following week unless otherwise agreed. A later date can be mutually agreed upon by both parties to reschedule after the cut off date for a fee of 30% of the booking/purchase amount. Bookings can be rescheduled no later than 30 days after the scheduled class time.
6.5 A failure to turn up for a class without prior cancellation will incur the following:
6.5.1 Drop in students: If you have pre-paid for your class you will lose the class you have paid for. No refunds.
6.5.2 Members with Subscriptions (autopay, monthly, 6 month or year memberships): your card will be frozen for bookings for 14 days and can only book via email to Yoga Roots. With 3 late cancellations in a month you will be charged a fee of 250 SEK to reactivate your card.
6.5.3 Class pass (clip cards): The class will be deducted from your pass.
6.6 Please remember that you must go to our online booking system and remove yourself from the class list if you cannot attend a class. This must be done at least 6 hours before class start time to avoid fees.
6.7 Our online booking facilities & rules are as follows:
6.8 Classes can be booked online up to 2 weeks in advance.
6.9 All students with online bookings must sign in at least 5 minutes before the class starts
6.10 No late entry to classes will be permitted – front door will lock.
6.11 When classes have reached their online booking capacity you can add yourself to the waitlist.
6.12 If you are on the waitlist you will automatically be allocated a space in the class once a spot becomes available, our booking system will email you a notification which you will need to accept. You are responsible for ensuring you receive email notifications (option enabled on your mindbody profile) and checking your email for waitlist added notifications. Cancellation fees are in effect for students booking via waitlist – no exceptions.
7: USE OF FACILITIES
7.1 A Member is entitled to use the Studio’s facilities during scheduled class times providing always that the Studio may at any time withdraw all or part of its facilities for any period in connection with any alteration or maintenance work or for reasons beyond the control of the Studio or the Company.
7.2 Children under the age of 16 are not permitted to join classes, unless for mamma baby yoga or kids yoga sessions.
8: FITNESS & HEALTH
8.1 Members are advised not to undertake strenuous physical activities without first seeking medical advice if they have concerns over their physical condition. The Studio reserves the right to refuse access to any Member if, in its absolute discretion, it considers that the health of the individual concerned may be endangered by the use of such facilities.
8.2 Member with the following conditions should not attend class: low/high blood pressure & cardiac irregularities. If there is any doubt, the Member should consult his doctor. Members must notify the Studio of any circumstances affecting their health which may be exacerbated through continued use of the Studio.
8.3 Members are required to inform a member of staff if they incur injuries or conditions after the initial information stated on their Registration Form
8.4 Members are required to follow the instructions of the teacher at all times.
9: PERSONAL BELONGINGS
9.1 Personal belongings are brought into the Studio premises at the Member’s risk and the Company does not accept liability for any loss or damage whatsoever to such items. For security reasons Members are advised to bring only small valuables to the Studio. There are changing rooms inside the studio, coat racks and cubbies for personal items for you to store your personal items. The Company is in no way responsible for the safekeeping of personal belongings while you attend class.
10: DRESS & FOOTWEAR
10.1 Members are requested to wear a form or dress appropriate to the practice of Yoga and Aerial Yoga. Subject to 11.2, footwear should be removed on entry to the Studio and left in the reception area in accordance with instructions.
11: SAFETY & HYGIENE
11.1 Smoking is not allowed anywhere on the premises or directly outside the Studio.
11.2. Borrowed mats must be cleaned after use with the cleaning products provided in the studio.
11.3 Members must use the appointed entrance to the Studio when entering or leaving the Studio.
11.4 In the event of a fire, Members are asked to make their way to the nearest available fire exit.
12.1 The Company reserves the right to refuse admission to the Studio.
12.2 Member must at all times observe the Studio guidelines which may be notified to them from time to time and are requested to comply with any reasonable directions which the management of the Studio may issue to ensure the smooth operation of the Studio.
12.3 Members are required to give written notice to the Company of any change of address, electronic mail (“email”) or contact number. Failing such notice, all communications shall be assumed to have been received by the Member within 5 days of mailing to the last address notified to the Company.
12.4 The Company may, if a Member so wishes, communicate with the Member by email. By providing an email address to the Company the Member consents to receiving email communications from the Company, including notices pursuant to the Terms & Conditions. The Member also accepts any risk that email may not be a fully secure and confidential means of communication. The Company will not be liable for any loss or damage suffered as a result of communicating with a Member in this manner.
13: COMPANY INFORMATION
13.1 Be Rooted AB is incorporated in Sweden and the company registration number is 559123-9115.
13.2 Be Rooted AB is registered at Nordenskiöldsgatan 14, 211 19 Malmö
13.3 Be Rooted AB is VAT registered, with VAT Number SE559123911501
14: LIMITATION OF LIABILITY
14.1 The Company cannot be held responsible for any service or equipment not being available for whatever reason. The Company reserves the right to make alterations to the types of facilities provided, without notice and in its absolute discretion and the Company shall not be liable for any loss occasioned by such alterations except in so far as loss is by law incapable of exclusion.
14.2 It is the Member’s responsibility to ensure that they are capable of undergoing a routine of exercises provided by any programme that they follow or class that they attend. Members accept the risk of injury from performing exercises and are advised to consult their doctor prior to beginning any programme or class. The Company accepts no liability for loss or damage to property or injury of Members to them on the Studio premises or outside the Studio except in so far as such loss, damage, or injury is by law incapable of exclusion.
15.1 The Member agrees to indemnify the Company against all costs, losses and expenses including legal fees arising from the Member’s breach of any of their obligations under these Terms and Conditions
16.3 For the purpose of the General Data Protection Regulation (the “GDPR”), which applies in Sweden on May 25, 2018, and other data protection laws applicable in Sweden , the data controller is Be Rooted AB, whose registered office is Nordenskiöldsgatan 14, 211 19 Malmö. Our company is registered in Sweden and the company registration number is 559123-9115.
16.4 The Company reserves the right to take audio, photo and video recordings in the Studio and during Sessions. The Company holds the full rights and rights to use such recordings for print and online marketing of the Company. The Company will endeavor to inform participants when such recordings are made.
18: FORCE MAJEURE
18.1 Neither Party shall be liable to the other for any failure to perform any obligation under any agreement which is due to an event beyond the control of such party including but not limited to any Act of God, terrorism, war, political insurgence, insurrection, riot, civil unrest, act of civil or military authority, uprising, earthquake, flood or any other natural or manmade eventuality outside of our control, which causes the termination of an agreement or contract entered into, nor which could have been reasonably foreseen.
Any Party affected by such event shall forthwith inform the other Party of the same and shall use all reasonable endeavours to comply with the Terms and Conditions of any agreement contained herein
19.1 Failure of either Party to insist upon strict performance of any provision of any agreement or the failure of either Party to exercise any right or remedy to which it, he or they are entitled hereunder shall not constitute a waiver thereof and shall not cause a diminution of the obligations under any agreement. No waiver of any of the provisions of any agreement shall be effective unless it is expressly stated to be such and signed by both Parties
20: THIRD PARTY RIGHTS
20.1 A person who is not a party to the Registration Form has no rights under the Contracts (Rights of Third Parties) Act 1999 to rely upon or enforce any terms of the Registration Form or use any of the facilities provided by the Company.
21: GOVERNING LAW
21.1 These Terms and Conditions shall be governed by and construed in accordance with the laws of Sweden. Any dispute arising under these terms and conditions shall be subject to the exclusive jurisdiction of the Swedish courts.
Website Terms & Conditions
The’ Company’ or ‘us’ or ‘we’ refers to the owner of the website, Be Rooted AB, whose registered office is Nordenskiöldsgatan 14, 211 19 Malmö. Our company is incorporated in Sweden and the company registration number is 559123-9115. The term ‘you’ refers to the user or viewer of our website.
The content of the pages of this website is for your general information and use only. It is subject to change without notice.
Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions. This website and its content is copyright of Be Rooted AB – © Be Rooted AB 2022. All rights reserved.
All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.
Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
From time to time, this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
The information contained in this website is for general information purposes only. The information is provided by Be Rooted AB and while we endeavour to keep the information up to date and correct,
Your use of this website and any dispute arising out of such use of the website is subject to the laws of Sweden.
This Policy was last reviewed and updated on 28 June 2022.